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Do you need to upgrade your network?

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Upgrading your company’s network isn’t likely to be easy. Your network affects every aspect of your business, and downtime or making the wrong decisions will negatively impact everyone.

Whether you’re replacing outdated technology or expanding your network infrastructure, regular upgrades are essential for keeping your business productive and profitable as well as your data secure. On the other hand, if your network is already fit for purpose, upgrading too early will mean unnecessary expenditure and hassle.

If you're the one responsible for making that call, you should be able to evaluate your network’s suitability and decide whether it really needs an upgrade now, what type of upgrade and how to make the switchover with as little impact on the day-to-day operations as possible.

What types of upgrades?

Networks aren't a one-size-fits-all solution – they’re as diverse as your business needs them to be. Networks can be upgraded to:

  • Expand your range or capacity: As your business grows, so does your network. You could be adding more computers to your office, linking to remote locations or hiring more cloud storage to host your growing data.

  • Improve security: Network upgrades are an opportunity to improve your business’s resilience to cyberattacks. Updating hardware and software will help protect your company’s data and the privacy of your staff.

  • Boost productivity: Like any good investment, your network upgrade should pay for itself before long by improving productivity, saving time and reducing maintenance.

Figuring out what you need

Everyone on your network has unique needs and, while an upgrade may not be able to satisfy them all, you should aim for the best compromise. Talking to department heads and sending out surveys can offer valuable insights that you might not have considered. Remember that a decision of this magnitude effects everybody on the network, therefor the goal of network upgrades should be to make life easier for everybody.

You should also check capacity and usage statistics to see whether network speeds and storage need improvement. If you don’t have the resources or the know-how to evaluate your network capabilities, you can hire consultants to do it for you.

Planning the upgrade

Your survey results offer an idealistic guide to work from, but you first need to think about practicalities, such as:

  • How many devices need to connect to your network?

  • Will people connect to your network outside the office?

  • What type of software will they be using?

  • How much data is sent and received every day?

Any upgrades you make should primarily help your business achieve its objectives, which also means minimizing the negative impact on the business and on users as much as possible.

You’ll never truly be finished upgrading your network but, through careful planning and projections, you can establish a flexible network capable of supporting future growth. Technology comes and goes, but the infrastructure you lay down today can future-proof your business for years to come – not to mention making subsequent upgrades a lot easier.

Wired or wireless?

One decision you could face when rolling out your new network is whether to replace your wired connection with a wireless network hosted in the cloud.

While wireless connections are more convenient, on-premise networks have traditionally been faster and more reliable, as they experience less downtime and don’t have the same range of limitations. This has started to change, however, and cloud services also offer adequate security for most business needs.

For many companies, a hybrid model is the ideal middle ground – storing less sensitive data and apps in the cloud while keeping more critical data on your premises. This can reduce costs and improve convenience while ensuring you’ll always have access to your data when you need it.

And that’s the key consideration – are you providing the people who use your network the speed, access and capabilities they need? If not, then it’s time to upgrade and ensure you’re not holding your business back.

Get a quote for your upgrade now!

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Why Smart Money Is Moving To The Cloud

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The benefits of owning equipment are thin when what you have bought will be outpaced within months by the next generation. The new equipment will be faster, more powerful, and cost less to run.

Outsourcing to cloud specialists means running services on better equipment at a lower cost. And not buying equipment means those costs shift from capital to operating expenses. All the expenses are deductible in a single tax year. No more carrying depreciation.

When enterprises make the decision to free up real estate, skilled staff and time by moving to the cloud, the first things they move tend to be email, accounting, software and backups.

Accounting

"An accounting file on a server or desktop is difficult to access by anyone who is not in front of the computer,” says Sholto Macpherson, editor of Digital First, a website dedicated to accounting technology. “Once it is in the cloud, a company can access it from anywhere and share it with external accountants, auditors, company directors and senior management."

That is why the cloud is where innovation is, Macpherson says. “Accounting software in the cloud can plug into many sources of data, such as e-commerce platforms, inventory and warehouse management, analytics and CRM software. Software developers are prioritizing online software, so the cloud then becomes the best source of innovation."

Email

Email is an area where vendors have significant cloud experience and supporting infrastructure. That makes it another good choice for a first move in transitioning to the cloud.

Cost savings are just one reason. When the US government’s CIO told agencies to identify at least three legacy systems to move to the cloud, many chose email. Their reasons included cost savings and also the potential to:

  • Provide more reliable services

  • Upgrade faster

  • Offer new collaboration capabilities

Software

Software as a service means lower initial costs. And there is no need to add hardware, software or bandwidth as the user base grows, because that is up to the software provider.

The software provider also manages all updates and upgrades, so there are no patches for customers to download or install.

Backup

Cloud backup avoids a common problem in backup infrastructure: a company adds storage in the primary environment but forgets to add additional capacity to match it in the backup environment. With cloud backup, you simply take as much as you need. As you add storage in the primary environment, your cloud service scales to match it.

You reduce your costs because you are not responsible for the infrastructure. And those costs can be predictable with fixed pricing.

The vendor might also offer additional benefits, like making replication between sites and keeping multiple copies.

Switching To The Cloud Is Easier Than You Think!

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Six Easy Steps To Tune Up Your PC

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Computer Crash Avoidance

Does your PC crash all the time? Does it take what feels like hours just to load one program? You are probably thinking that it's time for a new computer, well that might be an unnecessary expense. Just like healthy eating and good personal hygiene, good computer hygiene is important. No matter what computer you’re using, there are a few things you should do regularly to ensure that everything is running as well as possible. These include:

  • Minimize Startup Tasks

Many programs install plug-ins that automatically load every time you turn on your computer, whether you need them to or not. Keep these unwanted hidden programs from slowing you down. In Windows 8 and 10, use the Task Manager by right-clicking on the Taskbar, clicking “More Details,” and switching to the Startup tab.

Bonus Tip: Pay close attention when installing downloaded software. Even many reputable programs will install extra items you may not be aware of that can slow your system down.

  • Remove Bloatware

Bloatware is any unnecessary and often obtrusive program that comes pre-loaded on many PCs, or software that gets added during the installation of legitimate software. These unwanted programs often increase boot time, waste memory, and clutter up your system tray, desktop, and context menus.
 
You can uninstall programs manually by opening your PC's Control Panel and clicking on "Programs," then "Programs and Features." And to keep from accumulating bloatware in the first place, check to make sure you're not loading unwanted programs as you install new software by reading through the installation dialogue boxes and unchecking any options to install additional programs that pop up.

  • Defragment (if you need to)

Because of the way file systems work, over time small chunks of disk space can be left stranded and unavailable for use, which means the computer needs to work harder than it should to find space to store new files. Regular defragmenting will pull together pieces of files stored all over the disk, leaving more large, contiguous blocks of empty space that will help your computer run faster. Especially be sure to defragment after you’ve deleted large numbers of files.

The more places your computer has to search to find files, the slower its performance. That makes defragmenting the hard drive an essential step in any tune-up of a PC with a traditional hard drive. In Windows 7 and earlier, defragment by using the included Disk Defragmenter tool. In Windows 8 and 10, use the program Optimize Drives. If you have one of the newer solid state drives (SSDs), however, you're in luck—they never need to be defragmented.

  • Look For Memory And CPU Hogs

If your computer is running slow, it may be due to software that’s hoarding more of your CPU and disk resources than it should. Open Windows Resource Monitor (click "Start" > type "Resource Monitor" > click on the result) and you’ll be able to identify which programs are using large chunks of CPU time. If they’re slowing you down too much, it’s worth uninstalling them and finding alternatives that are more efficient.

  • Update Your Operating System And Applications

It might seem counterintuitive, but newer versions of operating systems often run better on old hardware because they have been optimized to do so. If performance is an issue for you, update your operating system—and make sure you also update all of your applications, particularly security tools and Web browsers, to keep yourself safe online.

  • Upgrade Your System

When many users consider upgrading their computer to improve performance, their first thought is often to add more RAM. If you're currently using most or all of your RAM, then adding more will provide a noticeable boost. If, however, you're not regularly using all of your current memory, adding more may make little difference to your computer’s performance. Search for Resource Monitor in the Windows search box to find out how much of your system's resources you're currently using. However, even if you're not using all your current resources, switching from a traditional hard drive to an SSD can provide a significant speed boost.

We Can Help Your Computer Run Better

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With The Cloud, Power Failure Isn't The End

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What Happens When the Lights Go Out?

As if building up the IT systems that support your business wasn’t hard enough, you also need to have a clear plan for restoring your services if you lose power or if a natural disaster strikes. Downtime can be measured in thousands or tens of thousands of dollars per hour, so any sort of outage can quickly become a major problem that you need to remedy as quickly as possible.

But how do you get your business back up and running if your data isn’t available?
In the past, doing this meant maintaining a "hot" backup data center, typically located many miles away or even in another state. That site would be set up exactly the same as your primary site, with identical configurations of expensive servers and storage systems to keep copies of all your data. In the event of a failure, the business would switch over to the backup site until normal services resumed.

This approach was so expensive and complex that many businesses simply couldn’t afford it. Thankfully, recent advances in cloud storage make it easy to continuously protect your servers without having to maintain your own secondary data center.

Drop It Into The Cloud

The trick is to use cloud-storage services, which you may already be familiar with thanks to services like Dropbox and Mimecast. These services automatically synchronize your local data in a secure part of a cloud provider’s systems. These systems are housed in a robust data center that is usually far away from your own business. Server protection tools like Lenovo’s Online Data Backup for ThinkServers do the same thing for a whole server worth of data—or more.

Once key corporate data and applications are set to automatically back up to the cloud, a power outage is no longer a problem, because you can access your data from anywhere you can get online. This means you can still access your core systems and data even if your office is flooded, has suffered fire damage, or has otherwise been compromised. Just set up your employees on laptops in a safe temporary site, and your business will be up and running in no time.

Power Without Interruption

Although cloud storage services will protect your data from outages, they’re not the only thing to consider when dealing with power outages. If you’re not already using an uninterruptible power supply (UPS) for key servers, it’s well worth acquiring one so that your systems can ride out short power outages and you can gracefully transfer data to cloud-hosted applications in the event of a longer interruption. Just be sure you get a UPS with enough battery capacity to keep your servers running for a while. That way you can also plug your broadband modem into the UPS and stay online even when the lights go off.

Protecting Your Data From The Unpredictable

New technologies can help you to build a coherent business continuity strategy that will keep your servers online—or at least keep your data accessible—even when nature strikes. Current Technologies has been keeping businesses afloat through power outages and natural disasters for 20+ years. Our team has the experience and knowledge to design a plan that will work for you, no matter what the future brings.

We Can Make The Cloud Work For You

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Cloud Computing is the Solution you need

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How to make the most of the Cloud


You only need look at the explosive growth of services like Microsoft Office 365 and VMware for evidence of the business trend towards cloud computing. You can also check out our article on where businesses are spending their IT budget. This raises an important question: how can a business maximize the cloud’s benefits?

Happier, More Productive Employees

Perhaps the biggest advantage the cloud gives an organization is tied directly to its most important asset: employees. By leveraging the possibilities for remote work and more flexible hours inherent in cloud-based computing, it’s possible to keep staff both happier and more productive – all at little to no cost.

A study in the Harvard Business Review found that call center workers who switched to a work-from-home model experienced a 13.5 percent increase in productivity compared to their in-office peers. They also reported much higher job satisfaction and quit at half the rate of employees working in the office. Nicholas Bloom, one of the authors of the study, argues that remote work and flexible hours can give an organization an edge by allowing them to attract better talent from a wider pool by removing geographic and other barriers.

Bloom gives the example of a low-cost airline: “JetBlue allows folks to work as far as three hours from headquarters – close enough to come in now and again but a much bigger radius from which it can draw applicants. When I asked the people at JetBlue about this policy, they said it helped them gain access to educated, high-ability mothers who wanted flexibility in their jobs. The airline believes this policy has improved the quality of its workforce.”

To win the marketplace you must first win the workplace
— Doug Conant, Former President - Campbell Soup Company

Connected like Never Before

The cloud-based services also allow for easier and more fluid coordination and communication among staff, contractors and clients. Rather than working on multiple versions of the same document, team members in different locations can now work simultaneously on one version, cutting confusion and ensuring better document control.

The lesson here is that an organization transitioning to the cloud should carefully consider the increase of productivity. Current Technologies is closely partnered with Microsoft Outlook 365 for cloud email and collaboration. Outlook 365 is the industry leader allowing for your employees to check emails and tie in with peers on presentations and documents.

The shift to the cloud offers another huge plus: operational agility and capacity. Need more or less server or storage space? What about employee access to an application? Scaling capacity up or down is simply a matter of coordinating with your vendor rather than purchasing, installing and implementing expensive IT hardware and software on-site. Current Technologies offers top of the line VMware cloud storage options for businesses that are highly customized to client needs. Backup and recovery is also simplified in the event that your data is compromised. Finally, the infrastructure, platform and service options that cloud computing offers make things like implementation incredibly easy.

We can make the Cloud work for you

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